East Bay Montessori

Employment

East Bay Montessori is a growing school that places high value on individuals who are energetic, optimistic, talented, and want to make a difference. We look for people who are dedicated to the ideals of authentic Montessori education. We strongly believe that great teachers are our best asset. 

Business Manager & Human Resources Coordinator



Reports to: Head of School
Status: Full-Time, Exempt
Team Size: ~20 Colleagues


Position Summary

The Business Manager & Human Resources Coordinator is a key leadership role, overseeing finance, HR, compliance, facilities, and general business operations at our independent TK- 8 Montessori school located in El Cerrito. This position works closely with the Head of School, supports a tight-knit staff of 20, and helps keep operations running smoothly. It is perfect for someone who values the human component of organization, collaboration, as well as a spreadsheet. This person engages with staff, families, and external partners to ensure smooth operations aligned with the school’s values and long-term sustainability. 


Core Responsibilities:


Financial Management

  • Develop, implement, and maintain financial systems that are accurate, logical, and sustainable.
  • Oversee financial reporting, payroll, accounts payable/receivable, budgeting, purchasing, investing, assets management, bank reconciliations, and cash flow.
  • Prepare monthly financial statements and reports for the Head of School, Board, and Finance Committee.
  • Coordinate the annual budgeting process and prepare multi-year financial projections.
  • Administer tuition billing and collections, oversee the Tuition Refund Plan, and manage financial aid (in partnership with Admissions and Head of School).
  • Maintain compliance with all tax filings (1096/1099, 571L, 990, Form 5500, etc.), audits, and governmental requirements.
  • Establish and monitor internal controls and fiscal policies.


Human Resources & Staff Support

  • Serve as the go-to person for all HR needs: hiring, onboarding, benefits, compliance, and morale-boosting memes.
  • Partner with the Head of School on job postings, interviews, offers, compensation, and employment agreements.
  • Oversee new hire paperwork, annual employment memos, and personnel files.
  • Maintain up-to-date records in shared HR drives (staff rosters, birthdays, certifications—you name it).
  • Administer payroll and PTO tracking; stay current on employment laws and benefits plans.
  • Manage staff benefits in coordination with providers: medical, dental, life, disability, 403(b), and COBRA.
  • Coordinate annual trainings: CPR, First Aid, Health & Safety, and any new state requirements.
  • Maintain and periodically update the Employee Handbook and HR policies, staying up to date with current employment laws.
  • Provide timely and responsive HR support to staff and faculty, including general HR questions and employee relations.


Administrative & School-Wide Responsibilities

  • Maintain and manage all school insurance policies (liability, property, workers’ compensation, etc.).
  • Review and negotiate vendor contracts and manage business relationships.
  • Collaborate with the Director of Admissions on enrollment, re-enrollment, and financial aid matters.
  • Collaborate with the Site Director on facilities
  • Participate actively in school-wide events and projects as designated by the Head of School.
  • Maintain sections of the Family and Employee Handbooks related to finance and HR.
  • Represent the school in local and regional business or HR-related associations.
  • Communicate regularly and clearly with the Head of School and respond promptly to requests or concerns.
  • Collaborate and coordinate with K–8 campus staff on operations, HR, and finance matters and communicate regularly with the Head of School—timely, clear, and with a touch of humor appreciated.
  • Pitch in where needed to keep things running—flexibility and grace are essential in support of the school’s leadership in fulfilling its mission.


Qualifications

  • Bachelor’s degree required; studies in business, finance, HR, or related fields preferred.
  • Solid experience in nonprofit or school-based business and HR operations.
  • Skilled in accounting/payroll software (QuickBooks, ADP, Google Workspace, etc.).
  • Up-to-date knowledge of employment law and HR best practices.
  • Exceptionally organized, communicative, and detail-oriented.
  • Able to toggle between high-level strategy and everyday problem-solving.
  • Trustworthy, discreet, and thoughtful in all interactions.


Preferred Qualifications

  • Experience in Montessori or independent school settings.
  • HR certification (e.g., SHRM-CP, PHR) or accounting credential.


Desirable Qualities

  • The position seeks a self-starter who can both build and maintain systems while supporting others to do the same. 
  • The ideal candidate is highly organized, discreet, collaborative, detail-oriented, and able to thrive in a small, mission-driven school environment. 
  • Takes great satisfaction in making things work even when no one sees what you do.
  • Appreciation of what education can do is key. 
  • A keen sense of humor helps. 


Compensation & Benefits

  • Salary range is $95 - $125K, commensurate with experience. 
  • Health, dental, retirement benefits.
  • Paid time off and school holidays.
  • Professional development support.
  • A collaborative, student-centered work environment.


To Apply: Must be eligible to work in the U.S.  Send resume and cover letter by April 14, 2025 as one PDF document to Alissa Stolz, Head of School, c/o jobs(at)eastbaymontessori.org


Substitute Teachers

The Positions

We are currently looking for Substitute Teachers to work at our Kindergarten Bridge through 8th grade school in El Cerrito.

 

Substitute teachers work in one of our Montessori classrooms with children ranging in ages from 4 to 14 and receive work on an on-call basis. Compensation is dependent on experience.

 

Requirements

Previous experience working with children is required. Montessori experience is a plus.


Compensation: The substitute position is an hourly position ranging from $20-$34 per hour.

 

To Apply: Please send a PDF of your resume and cover letter to Alissa Stolz, Head of School at jobs@eastbaymontessori.org You must be authorized to work in the United States.

EQUAL EMPLOYMENT OPPORTUNITY POLICY


is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio-economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under-represented people of color, bilingual and bicultural students, faculty and staff; and, to provide an environment that supports individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQI). Feel free to contact us at info@eastbaymontessori.org


is an Equal Opportunity Employer


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